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Starting with the arrangement of dates, continuing with distribution of relevant documents up to the final evaluation, Smartnode ensures that meetings are more effective and decisions are based on sound information.
Learn more about Smartnode's many advantages with the help of concrete examples
An organization's department managers mainly discuss the same topics in their monthly meeting. However, some current issues are also oftentimes added to the agenda. In many cases, important documents are available too late for distribution by mail. The participants want to be able to prepare for their meetings ahead of time and need to study the corresponding documents in advance. The information discussed in the meetings is in part highly confidential (financial data, personnel records, legal matters etc.). Oftentimes participants are not able to attend the meeting in person, but still want to be involved.
In many cases, a jury committee consists of multiple internal and external members. All jury members want to get an idea of the applications to be discussed in advance. This way, it is ensured that only controversial cases are discussed in the actual meeting. The meeting minutes need to be created easily and have to enlist all decisions approved by the committee in detail.
Suggestions for meeting dates can be voted upon by all participants. Every invitee can provide information about their availability and specify their preferences.
No more need for sending hard copies of dossiers. The meeting participants can access all relevant documents according to their individual access rights.
A meeting's agenda including all relevant documents can be provided and discussed in advance by all participants.
During a meeting interactive polls can be held, evaluated and documented. Tasks discussed and agreed upon can be assigned and re-evaluated in follow-up meetings.
Smartnode provides an additional module for jurying that allows rating applications or competitions. Pictures, videos, music or other documents associated with applications can be clearly laid out and compared to each other. By rating each case, a ranking list can be created and a winner can be determined. Ratings can even be entered on site, e.g. in a theatre, a concert hall or a gallery.
Once a meeting is finished, the meeting minutes can be created at the push of a button. The generated document can then easily be changed and complemented in MS Word. Once the minutes are complete, they can be distributed to all participants for final approval.
For well-grounded decisions, various data can be of importance, e.g. current budget numbers, personnel files or dossiers of applications. Smartnode allows secure integration of arbitrary data sources and presents all relevant information directly within a meeting's context.
Users can prepare for meetings on- and offline. This way, all documents and data are also available on the go. At the same time, sophisticated encryption routines ensure continuous data security.
Use Smartnode whenever, wherever! In the office, on the go or at home - wherever you are, all you need is an iPad or a web browser.
Smartnode can be integrated seamlessly into an existing system landscape. By default, an interface to Microsoft Office is available. Any other systems storing business information and relevant data can be integrated as well. Feel free to contact us at any time to learn more about the possibilities for your individual environment!
Smartnode features an elaborated security concept which ensures maximum data security.
Smartnode relieves you from exhausting installation and support efforts associated with operating a highly secure infrastructure. Our servers are hosted in Ascaion's secure cloud. Therefore, all you need is a web browser or iPad in order to use Smartnode. Of course, Smartnode can also be hosted in your own environment, if desired.
Optionally, a two-factor authentication can be activated for increased security demands. In addition to their password, users then also have to enter a random code, which is generated by the Ascaion Authenticator app.
Access to data is controlled by explicit authorisations for each user. Different user groups and roles with different access rights can be distinguished.
All local data is always stored using encryption, ensuring maximum security even if a device is lost.
Are you interested in more information? We will be happy to discuss your individual requirements and wishes in person or during an on-site presentation!Get in touch